What Is Digitisation?
Let’s begin with the more generally used term, digitisation. It includes converting non-digital, analog material to a digital format. Coming to an example, of keeping digital records of production line batches rather than paper-based records.
Digitising batch records is a much further efficient method of record-keeping, but it also improves the batch traceability business process. In other words, digitising doesn’t just create digital records of groups. As an alternative, it creates them in a format that you can then use to make further productivity gains.
Benefits of Digitisation
More and more extra businesses are adding value to their collections through developing digitisation initiatives. Each organisation has different priorities but the aids of digitisation include the following
The information in documents is usually published in numerous ways and made accessible to global audiences, in order that access is no longer restricted to those ready to visit able to call the physical location, saving time and travel costs.
There is also the capability to access existing resources previously limited by their format, such as large maps and materials stored on microfilm.
Many documents contain information that will have a commercial value when accessed to the right audiences. Digitisation unlocks this potential to make new income streams.
Opening up your archives can benefit your brand product by inspiring new audiences and raising the profile of the institution. Many modern brands are rediscovering the worth of their ‘brand heritage’.
Capturing the right expressive data from a digitised document makes finding relevant content much easier, and helps maximize research efficiency.
Following digitisation, physical documents will not need to be retrieved as often, therefore reducing potential damage caused by handling.
Digitised content is versatile and can be used to communicate with clients across a range of channels. It is a particularly robust tool for social media, opening dialogue with customers and encouraging activities like crowdsourcing and blogging.
Records can be integrated with digital systems and made readily discoverable within digital catalogs.
Paper records are vulnerable to many risks. Digital copies confirm information remains retrievable if a site disaster leads to loss of analog formats.
Some other examples of digitisation are:
- Renovating your signature to an electronic format for signing documents online.
- Scanning paper documents into a digital document, such as PDF.
- Renovating from analog media such as VHS to digital formats such as CD, DVD, or Blu-Ray discs.
Reason explanation for digitalisation – Why digitalisation is important
From a bird’s eye perspective view, the potential benefits of digitalisation are clear and noticeable. Better workflow, more efficacy, better products, and entirely new services are part and parcel of the process. From these aids stem others, such as better competitiveness.
Besides the declared benefits, properly digitalised businesses also enjoy
- New customer gaining channels.
- Improved working conditions and better employee retention.
- Improved decision-making.
- More willingness to innovate.
- Better teamwork.
At a closer look, the ins and outs cited by business executives for digitalisation are entirely diverse. They are typically rooted in fears of missing out
- Most of them are afraid their organization will fall behind.
- They fear their companies will lose relevance in the market.
- Some fear that their IT staff might move on to more innovative businesses.
- Many also fear losing staff from other departments as well, according to Couchbase.
Pros and cons of digitalisation
- Products delivered to market faster.
- Reduced reaction times to customer feedback.
- Improved insights.
- Entire supply chains can benefit from end-to-end integration.
- Lower production costs.
- Improving UX to the point that digital transformation destroys economic rent. The process creates spectacular value for customers and none for the business.
- Promoting a winner-takes-all economy, which is conducive to monopoly.
- Poorly understanding ecosystems resulting from digitalisation.
- Completely missing the duality of the process.
Digitisation is the conversion of changing the analog to the digital.
For example, altering bank statements that would traditionally be sent via mail into an app or digital format. Easy. Here are a few more:
- Altering an article from a hand-written document to a digital copy
- Storing patient records on private computers instead of in physical material folders